CALEDON MEMBER COVID-19 VACCINATION POLICY

PLEASE ENSURE ONE FORM IS COMPLETED FOR EACH FAMILY MEMBER.

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First Name: *

PURPOSE
Caledon Ski Club Limited (the “Club”) is committed to providing a safe environment for our employees, our Members, our coaches/contractors/volunteers, and members of the public with whom we regularly interact.

In our day-to-day operations, the Club has a responsibility to take every precaution reasonable in the circumstances to ensure the health and safety of our staff and Members, especially given that many of our Members are children and are not eligible at present to receive a COVID-19 vaccine. It is therefore critical that the Club take any and all reasonable precautions to protect against the transmission and reduce the severity of the illnesses associated with COVID-19. Receiving the recommended COVID-19 vaccinations (double vaccination or full vaccination) as soon as possible, and any further recommended booster vaccinations will help continue to protect our staff and our families by reducing transmission and the severity of the illnesses associated with COVID-19.

The purpose of this Vaccination Policy (the “Policy”) is to provide guidelines pertaining to the expectations and requirements of Members, employees, guests, volunteers, contractors, and any other individuals who wish to access Club Property with respect to COVID-19 and vaccination.

For the purposes of this Policy, “Club Property” means all Club buildings, facilities, ski lifts, trails, forested areas and indoor and outdoor common areas but does not include the residential properties as located on the Lower Chalet Road accessed by the 17585 Mississauga Road entrance or those located on the Upper Chalet Road accessed through 1200 Forks of the Credit Road entrance.

SCOPE
This Policy applies to all individuals who enter Club Property, including employees, contractors, volunteers, Members, guests, and members of the public.

POLICY

Effective immediately, the Club requires all individuals, including Club employees, who are eligible for vaccination to be fully vaccinated against COVID-19 in order to enter Club Property, subject only to the accommodations set out in this Policy. “Fully vaccinated” means having received the full series of a COVID-19 vaccine authorized by Health Canada or any combination of such vaccines, one or two doses or a COVID-19 vaccine authorized by Health Canada, followed by a one dose of a COVID-19mRNA vaccine authorized by Health Canada, or Three doses of a COVID-19 vaccine not authorized by Health Canada; and they received their final does of the COVID-19 vaccine at least 14 days ago.

Children who are between 5 and 11 years old are strongly recommended to receive their vaccinations as soon as they become eligible, all children who attend the Club in this age group should be vaccinated as soon as possible during this winter operating season.

Children who are not eligible to be vaccinated due to their age will be allowed to enter Club Property when they are accompanied by a fully vaccinated parent or guardian.

All individuals must provide confirmation of their vaccination status before being allowed to enter Club Property. Confirmation may be in the form of the Ontario QR Code vaccination passport system, or such other records which demonstrate that the individual has been fully vaccinated, along with photo identification, as directed by the Club.

If an individual who is otherwise eligible to be fully vaccinated is not fully vaccinated based on a medical exemption or other reason protected under human rights legislation, that individual must provide supporting information to the Club which explains the reason why the individual cannot receive a vaccine.

For medical or religious exemptions, please contact Administration at admin@caledonskiclub.on.ca to receive a copy of our "Caledon Request for Accommodation Form."

All accommodation requests will be assessed on a case-by-case basis in accordance with the Club’s legal obligations.

For any individual who is not able to be vaccinated, the Club reserves the right to implement all necessary or appropriate protocols, such as rapid testing, utilizing Personal Protective Equipment, restricting access to Club Property, suspending membership, revising or terminating contracts of employment, or any other measure necessary to protect the health and safety of its employees, members, and the general public.

NON-COMPLIANCE
Any individual who fails to comply with this Policy may be subject to consequences such as discipline up to and including termination of employment (employees), restriction from entering Club Property and/or revocation of Club membership.

CONFIDENTIALITY & STORAGE OF VACCINATION RECORDS
For Staff: Information relating to a staff member’s (employees, independent contractors, coaches, volunteers, etc.) proof of vaccination and/or the reason(s) for not receiving a COVID-19 vaccination will remain in their confidential file and will not be disclosed except as may be required for the purposes of enforcing this Policy and/or complying with health and safety requirements.

For Members: In order to avoid the need to show proof of vaccination with each visit, we require your consent to store your vaccination status on our system. Your consent will be obtained when you submit or provide your proof of vaccination. Upon receiving your consent, the Club will link your confirmation of vaccination with your RFID card for use throughout the season. Information relating to a Members’ proof of vaccination and/or the reason(s) for not receiving a COVID-19 vaccination will not be disclosed except as may be required for the purposes of enforcing this Policy and/or complying with health and safety requirements.

For Guests and Members of the Public: Information relating to proof of vaccination and/or any approved exemptions will not be stored by the Club, and you will be required to show proof of vaccination and/or an approved exemption each time that you enter Club Property.

CONTACT
For further information on this Policy:
Staff - please contact your direct manager or supervisor;
Members - please contact Craig MacDonald at cmacdonald@caledonskiclub.on.ca
For Guests and Members of the Public - please contact Member Services at memberservices@caledonskiclub.on.ca

AMENDMENTS AND COMPLIANCE WITH APPLICABLE LAW
This Policy may be amended from time to time by the Club as it deems necessary or appropriate, as relevant circumstances change, and at all times will be applied in accordance with the Occupational Health and Safety Act, the Ontario Human Rights Code and all other applicable law.

CONSENT TO STORE PERSONAL MEDICAL INFORMATION FOR MEMBERS:

Each Adult Member must complete their own consent - you may not provide consent for another Adult Member.

Parents/Guardians must provide consent for children under the age of 18.
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I hereby authorize Caledon Ski Club Limited (the “Club”) to store my personal medical information relating to my vaccination status against COVID-19, including any information relating to a valid medical exemption to the vaccine. I understand that this information will be linked to my RFID card for use at the ski hill and/or the Club’s property for the purposes of not having to demonstrate proof of COVID-19 vaccination or valid exemption each time I access the Club’s property.

I have read the Club’s Covid-19 vaccination policy and I understand that this information is being collected for the purposes of enforcing that policy. I understand that the Club will destroy this information when it is no longer needed for the purposes of enforcing the Policy (i.e. the pandemic is at an end).

I confirm that I have read, understand, and voluntarily agree to accept all of the contents of this Consent. I also agree that an electronic copy of this Consent shall be as valid as the original document.

Please attach your GOVERNMENT ISSUED(DOSE 2 RECORD) vaccination record here.

Only the Ontario Government QR code/proof of vaccination is acceptable.

Don't have your vaccination record?

Click HERE to download the required valid record from the Ontario COVID-19 website.

I have not attached my vaccination record. I will come by the West Lodge during office hours to provide my proof of vaccination.

Signature: *

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