BUSINESS INFORMATION CHECKLIST

31st March 2024 Financial Year End

Important Quick Checklist Question

This “Check List” is to assist you when supplying us with records and information to enable us to prepare Financial Statements and Tax Returns for the financial year ended 31st March 2024 in a timely, efficient and cost effective manner.

Checklist are problematic. They are designed to cover all possible senerio's, often a good deal of irrelvant information. Cumbersome especially for those for whom we prepare GST returns for on a regular basis, where we will have obtained the majority of information during the course of the year already.

So, our question is

- would you like us to proceed in compiling your financials and tax returns, requesting from you specific information we believe we don't hold/ or can't access via third parties (IRD, ACC etc) and provide you with a final checklist to sign off on - a checklist in reverse so to speak.

OR

- No thanks, I will fill out this checklist as it is a good refresher for me.

Please select one option from the dropdown list below and it will funnel you through to the end for signing, including confirming your contact details plus acknowledging our updated Terms of Engagement. *

PLEASE ENSURE YOU HAVE ANSWERED THE QUESTION ABOVE BEFORE PROCEEDING ON.

Business Details

What type of entity are you completing this form for?
Company / Partnership / Sole Trader / Trading Trust *

Business Legal Name: *

IRD No:

Contact First Name *

Contact Last Name *

Position *

Postal Address

Address Line 2

City

Postal Code

Phone Number

Email Address

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Checklist Questions

Major changes and transactions

Has the nature of your business activity changed during the past twelve months or have there been any major transactions (such as purchase / sale of property, acquisition or disposal of significant investments)?

*

Yes

No

Please note details:

Upload supporting documentation

Cashbook and bank records

What have you been using to record business transactions? (Select all that apply)

*

GST Registration

Is the business registered for GST? *

Yes

No

GST Return preperation

Does Takapuna Tax prepare your GST returns on a monthly, bi-monthly or six-monthly basis? *

Yes

No

Bank Accounts / Term Deposits - Statements Required to Verify

Please upload copies of bank statements for all business bank balances, term deposits and business credit cards as at 31st March 2024 so we can verify balances to our systems

Cash receipts

Have all sales proceeds/takings been banked? *

Yes

No

If no, please provide details of any proceeds/takings not banked including:

	Amount ($)
Cash at hand/till floats at 31st March 2024	Amount ($)
Cash Receipts not banked during the Year	Amount ($)

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Cash payments / Out of pocket expenses (etc)

Did you have any business expenses paid from private sources during the year not recorded in your cashbook/accounting software? (i.e. paid from your personal bank account, paid in cash, personal credit card, bartercard, paypal or other)

*

Yes

No

Upload details of expenses paid personally:

Was any income received by business other than from main business activity? *

Yes

No

Income received by business other than from main business activity

Please upload:

All bank RWT interest certificates
Dividend payment advice notices (including shares in lieu and bonus

issues)
Details of any other income, e.g. rent, royalties, share of partnership / trust /

estate income, overseas income (attach details)
Investment advisor annual reports

Closing Stock / Inventories (exclusive of GST)

Value of stock/inventories (excluding GST) at balance date.
(Note, Stock should be physically counted and records retained to substantiate amounts) *

(Please upload work papers to support these totals)

Work in Progress (WIP) - (exclusive of GST)

Please provide value of work started but not completed (or invoiced) by balance date. GST exclusive figures.
(Include material, labour and overhead costs) *

(Please upload work papers to support this total)

Accounts Receivable (Debtors) (Inclusive of GST)
(Amounts OWING TO YOU as at 31st March 2024) GST Inclusive figures *

Please upload a supporting list/print out of Debtors

Accounts Payable (creditors) - (inclusive of GST)
(Amounts OWING BY YOU as at 31st March 2024) Total (including GST)

*

Please upload a supporting list/print out of Creditors

Finge Benefit Tax
Is the business registered for FBT (Fringe Benefit Tax)? *

Yes

No

Please supply copies of all FBT returns filed relating to the 31st March 2024 financial year and any supporting work papers.

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Fixed Assets:

Were any fixed assets: Purchased/Sold or Disposed Of 1 April 2023 - 31 March 2024?
(note, Xero users and those we do GST returns for, we will likely already have these details) *

Yes

No

Please provide details of any assets purchased or sold during the year including

Date purchased/sold or disposed of
Price (GST inclusive)
Assets and Value of Asset Traded (if any)
Copies of Tax Invoices (if not already provided if we do your GST returns)

(Any additional info around fixed asset purchase/sale)

Hire Purchase/Finance Leases

Does the business have any Hire Purchase / Rent to Buy / Lease to Own agreements? *

Yes

No

Please upload:

Copies of any hire purchase/finance agreements entered into during the

year including repayment schedules
Copies of the associated sales invoice and details of any trade in

Mortgages / Loans

Does the business have any Mortgages or Loans? *

Yes

No

Bank advice verifying total interest payments during the year and principal balance as at 31st March 2024

Interest rate on business loans at 31st March 2022
Please note the Interest Rate, Lender, and Loan Number

+-

GST Returns

Please provide copies of all GST returns for the year and supporting work papers.

Please upload copies of invoices

Repairs & Maintenance over $1,000.00
Insurances paid (all)
Legal invoices (including settlement statements) over $10,000.00

Entertainment expenses (food, liquor, gifts, event tickets etc)

Please provide details of business expenditure in New Zealand on food, beverages and recreation and any transport or accommodation related to these.

Have GST adjustments for non deductible entertainment been made during the year?

If yes, please supply details (adjustment amount & GST return period where made)

+-

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Motor vehicle expenses

Did the business have any motor vehicle expenses?
(Note, from 1 April 2019 there are changes to FBT and claimable business expenses, information below is important to assist us in advising)

*

Yes

No

Have you kept a log book detailing business vehicle use in the past three years?
Note, this is an area of focus from Inland Revenue -so if not, we will be in touch. *

Yes

No

Please list vehicles that are owned (registered in Business Name) and the proprietor or employee who uses that vehicle

	Vehicle Details	User	Business Use %
1	Vehicle Details	User	Business Use %
2	Vehicle Details	User	Business Use %
3	Vehicle Details	User	Business Use %
4	Vehicle Details	User	Business Use %
5	Vehicle Details	User	Business Use %
6	Vehicle Details	User	Business Use %

Are any privately owned vehicles used in the business? If yes, please provide details

	Vehicle Details	User	Business Use %
1	Vehicle Details	User	Business Use %
2	Vehicle Details	User	Business Use %
3	Vehicle Details	User	Business Use %

Employees?

Does the business employ staff / pay contractors and is registered for PAYE? *

Yes

No

Payroll?

Does Takapuna Tax provide payroll services to your firm (do we do the payroll?)
Yes - then we will have the information needed
No - more information will be needed

Yes

No

Please upload the annual wage summary showing gross wages, PAYE and Kiwisaver deductions for the year ending 31st March 2024 *

Please upload details of accrued employee entitlements at 31st March 2024 (Annual leave, Bonus Payments etc)

Contingent Liabilities

Are you involved in any transactions that may materially affect the profitability or solvency of your business, for example, a pending court case or dispute?

*

Yes

No

Please provide details of contingent liability: *

Upload documents supporting contingent liability

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Office at home

Do you use your home for business purposes? *

Yes

No

Address of Property: *

Area Usage *

	Square Meters
Total area of home	Square Meters
Area of home used as an office	Square Meters

Upload home office usage details or fill out matrix below

Use of Home Office Expenses (inclusive of GST)
(paid between 1st April 2023 and 31st March 2024)

	$
Rates	$
Water Rates	$
Power	$
Gas	$
Mortgage Interest (not principal)	$
Rent	$
Insurance - Building	$
Insurance - Contents	$
Repairs	$

Anything Else

Please add any further details you feel might be relevant, or any questions you would like to ask.

Fixed Price Agreement FY2025

Would you like more information on our Fixed Price Agreement for the 2025 Financial Year (1st April 2024 to 31st March 2025), being scope of fees agreed up front to complete GST, Financials as customised for your needs. *

Date Required By / Urgency of Returns

Is there any urgency on completing your returns, is there a due date that these are required by (i.e., bank lending etc) *

Please advise required date * +

Terms of Engagement

I have read, and accept the Terms of Engagement - Terms of Engagement * 🛈

Yes

Sign below *

clear

BUSINESS INFORMATION CHECKLIST

31st March 2024 Financial Year End

Important Quick Checklist Question

PLEASE ENSURE YOU HAVE ANSWERED THE QUESTION ABOVE BEFORE PROCEEDING ON.

Business Details

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Checklist Questions

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Company Information

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Anything Else

Fixed Price Agreement FY2025

Date Required By / Urgency of Returns

Terms of Engagement