Submit one form per musician. Complete a separate form for each additional absence.

Students and Parents/Guardians are required to submit an Absence Form to report any scheduled absences, late arrivals, or early departures, at least 2 weeks in advance. A complete Absence Form must give a detailed reason for the absence.

Date of Absence * 🛈 +

Special Request or Circumstance (if any)

LATE Arrival Only

EARLY Departure Only

CANCEL PREVIOUSLY reported absence
(I intend to be at rehearsal)

COVID-19 Positive (See Instructions)

Detailed Reason of Your Absence * 🛈

Upload Applicable Supporting Documents

Within 48 hours AFTER a CYS event, did the musician test positive or have COVID-19 symptoms? *

Yes

No

POSITIVE COVID-19 ABSENCE - SUBMISSION OF PROOF REQUIREMENTS

When submitting a photo of your positive COVID-19 test result, the photo must include your full name and an electronic or analog record of the date and time your test was taken.

Please see the sample.

"CANCEL PREVIOUSLY REPORTED ABSENCE" means you intend to be at rehearsal. Marking this selection means you have previously reported an absence that you are now canceling.

LATE Arrival Procedure: PRINT a copy of your late arrival confirmation email and upon arrival write the time on the printed sheet. If you arrive past the 15-minute grace period once rehearsal starts, provide this form to the Conductor during rehearsal break or at the end of rehearsal.

CAUTION: Several late arrivals or early departures may count as an absence and does not count toward Perfect Attendance at the discretion of the Conductor.

EARLY Departure Procedure: Exit quietly and gracefully. IF your schedule changes and results in your staying the entire rehearsal time, please let the attendance coordinator know when you check-in, unless you have already submitted a cancellation request in the system.

CAUTION: Three late arrivals or early departures may count as an absence and does not count toward Perfect Attendance at the discretion of the Conductor.

MUSICIAN'S LAST Name *

MUSICIAN'S First Name *

Performing Ensemble *

Instrument *

*IMPORTANT NOTICE FOR WS, AO & SO WIND AND BRASS PLAYERS

The orchestra must have a full wind and brass section at rehearsals as much as possible.

Please ensure a member of your section is able to cover your part for rehearsal so we always have a full complement of wind and brass players in each piece. You have been provided a contact list a the beginning of the year so you should know every section member. Notify your Section Leader of your absence.

*IMPORTANT NOTICE FOR AO & SO STRING PLAYERS

Please Notify your stand partner of your absence so that he/she remembers to bring his/her music to rehearsal and makes necessary adjustments to the seating arrangements at rehearsal. (Note, every string player should always bring their music to rehearsal.)

*IMPORTANT NOTICE FOR PERCUSSIONISTS

Please Notify Mr. Artie Storch and your section of your absence so that necessary adjustments can be made at rehearsal to cover essential parts.

As a general rule, and why all percussionists have a set of all the parts to each piece, the TIMPANI part should always be covered.

MUSICIAN'S Email Address *

Contact Phone *

Name of Parent or Guardian *

Parent's Email Address *

Parent Signature (Write in the box) *

clear

Submit Your Absence Request Form

Please provide the email address where you want your confirmation to be sent. *

Confirm email address *

Thank you for completing the absence request form. Click the SUBMIT button below to send your information to CYS and the ensemble coordinators.

Flute	Oboe	Clarinet	Bassoon
Horn	Trumpet	Trombone	Tuba
Saxophone	Euphonium	Percussion	Harp
Piano	Violin 1	Violin 2	Violin 3 (IS & VS)
Viola	Cello	Bass