MARCH 1-4, 2023

HOTEL ROOM REQUEST FORM

OVERVIEW

Each Team advancing to the 2023 U.S. Synchronized Skating Championships ("Event") MUST complete this Hotel Room Request Form in order to reserve Hotel Rooms for the Event.

DO NOT contact the official hotels directly for your hotel rooms! All official hotels have been instructed not to book organizations/teams for this event.

U.S. Figure Skating (LOC or USFS) will be assigning each team advancing to the Event to an official hotel for the Event based on the information provided on this Hotel Request Form.

The preferences indicated on this Hotel Room Request Form ("Form") do not guarantee your team's assignment at a specific hotel.

The LOC will make good faith efforts to ensure that each advancing team stays in a hotel(s) that meets their needs, based on availability.
Hotel assignments will be made by the LOC for each advancing team based on a variety of items, including, without limitation, the number and type of rooms needed per night.
Please note that each hotel’s amenities listed on the event's website or the hotel's website (include complimentary breakfast if offered) are subject to change based on any COVID-19 restrictions in place during the Event dates.
PENALTY: Teams advancing to the Event who do not book rooms through U.S. Figure Skating via this Form (such as AirBNB, VRBO, hotels not listed by the LOC or book rooms not booked through this Form at an official hotel) will be assessed a penalty of $600 to be paid prior to checking in to the competition.
ROOM GUARANTEE: Teams advancing to the Event will be responsible to pay for 90% of their requested room nights regardless of use. This means that if you originally request 10 rooms over the course of 5 nights, your team is responsible for the cost of 45 room nights (out of originally requested 50) regardless of the number of room nights actually utilized.

Questions regarding this Form or the Hotel Policies? Email housing@usfigureskating.org.

DUE DATE

Teams are required to complete this Form before 11:59pm (eastern time) on January 6, 2023 in order to receive a hotel assignment if the team advances to the Event.

PENALTY: Teams that advance to the Event who do not book hotel rooms through this Form (such as AirBNB, VRBO, hotels not listed by the LOC or hotel rooms not booked through this Form at an official hotel) will be assessed a penalty of $600 to be paid prior to checking in to the competition.

ORGANIZATION/TEAM

Team Name: *

Team Level *

Are there any other teams attending this event that you would like to be book in the same hotel? (Requests for teams (even teams within the same organization) being placed at the same hotel are NOT guaranteed). *

CONTACT INFORMATION

Name of Organization/Team's Authorized Person Booking Hotel Rooms: *

Email Address *

Cell Phone Number: *

Will the Authorized Person completing this Form be traveling with the Organization/Team? *

Name of Person Traveling with Organization/Team (if different than Person Booking Hotel Rooms): *

Email Address *

Cell Phone Number: *

HOTEL POLICY AGREEMENT

HOTEL ROOM REQUEST INFORMATION

Please create a team room block request showing the number of rooms requested per night and per room type using the Room Block request template provided and upload below. Files MUST be in excel format.

Upload your team's Room Block request per night/per room type (excel file only): *

HOTEL PREFERENCES AND PRIORITIES

In order to receive a hotel assignment and the housing portal link each team must agree to the following:

Housing Policy in place for the Event.

U.S. Figure Skating has contracted with designated hotels for the 2023 U.S. Synchronized Skating Championships (“the Event”). Teams are required to request rooms at these hotels through the designated request and place process. The process and policies for booking is outlined below and must be agreed in order to receive a hotel assignment and the housing portal link. Teams booking outside this process and room block will be subject to additional penalties. If you have any questions regarding this form, email housing@usfigureskating.org.

Housing Policy

This housing policy must be signed by an authorized representative from the team.
Team Room Block Requirement: Teams advancing to the Championships are required to book housing through U.S. Figure Skating via this Form. Any team that is found to have booked rooms outside this Form (even if booked at an official hotel) will be assessed a penalty of $600 per team and must be paid upon checking in to the competition.
Request Form and Advancement: All teams eligible to advance to the Championships are asked to complete the Form. Teams will only be placed into a hotel if they advance to the Championships. Teams that do not advance to the Championships will not be provided with hotel accommodations nor will they be held liable to any policy outlined herein.
Guarantee/Attrition: Please note that teams that advance to the Championships will be responsible to pay for 90% of their requested room nights regardless of use. By submitting this form and achieving advancement to the Championships, your team is guaranteeing that it will use and pay for at least 90% of the total room nights requested through this Form and gives USFS explicit authorization to charge the credit card listed on this Form if your team fails to pay the Hotel directly for the greater of 90% of the total room nights requested or the actual room nights used.
Housing Portal Link/Payment: Advancing teams must provide payment information for each room (in addition to providing the credit card as a guarantee on this form) and complete the booking process for all rooms in your team block within 48 hours of receiving placement information and the housing portal link. Failure to complete the booking process and submit payment by this date will result in unpaid rooms automatically being released back to the general housing block. Regardless of any such releases, your team is still responsible for paying for 90% of the room nights requested on this Form.
Holding of Rooms: Rooms are held from the moment an advanced team is provided their block assignment. Teams will not receive a final confirmation directly from the hotel for their booking until you complete your bookings through the housing portal link and the housing service submits the rooming lists to the hotels. Rooms will only be released if 1) the team requests that rooms be released from their block by emailing the housing service or 2) the team fails to complete the bookings through the housing portal link and/or provide a form of payment by the deadline. Regardless of any such releases, your team is still responsible for paying for 90% of the room nights requested on this Form
Additional Hotel Requirements: After bookings are finalized, your team may be subject to additional forms (such as Code of Conduct and hotel payment forms) and policies directly from the hotel. Your team is responsible for completing these items fully and in a timely manner.
Communication: All communications, prior to receiving your hotel placement and the housing portal link regarding room blocks, must be made by the primary contact for the team block to housing@usfigureskating.org and include the Team Name – Level the inquiry is for. All communications after receiving your hotel placement and housing portal link regarding room blocks must be made by the primary contact for the team block to housing@peoria.org and include the Team Name - Level the inquiry is for.

Booking Process Summary

Beginning Wednesday, December 21, 2022 at Noon ET, the event housing request form will open.
For consistency, teams must be listed/referred to as <Team Name> - <Level> (ex. Starlights – Junior) in all locations such as the block request or any email inquiries.
One authorized and accredited person (Team Manager or Coach) should be established as the primary contact for the team block. The same primary contact may be used on multiple team blocks.
Team room blocks are for skaters, chaperones, and team personnel only.
Each team (i.e. Skyliners – Juvenile, NOT by organization) will submit their own housing request form.
After Jan. 30, 2023 (Advancement Day) teams will receive their housing placement on a rolling basis.
After receiving your housing assignment, you will be required to complete booking by providing detailed room information and payment information within 48 hours of assignment through the housing portal link. Additional details for submitting final information and payment will be provided with your housing assignment.
Additional details for submitting final information and payment will be provided with your housing assignment.
Advancing teams are responsible for 90% of all room nights initially requested on this Form and will be required to pay for those room nights even if the team's request changes after completing this Form.

Additional information about each official hotel may be found HERE including each hotel's room rate per night and the maximum number of rooms available on peak at each Hotel.

*Please note that each hotel’s amenities listed on the above weblink or the hotel's website (including any complimentary breakfast if offered) are subject to change based on any COVID-19 restrictions in place during the Event dates.

As a reminder, DO NOT CONTACT THE HOTELS DIRECTLY - HOTELS WILL ONLY ACCEPT RESERVATIONS FOR THE EVENT FROM THE LOC!!

HOTEL PREFERENCES

Please list your top five to ten hotel preferences (all different) below. Listing a hotel more than once in your top five to ten hotel preferences below will NOT increase the chance your organization/team will be assigned to that hotel.

We strongly encourage each team to list ten hotel preferences. Listing fewer than ten hotel preferences will only increase the chance you will be assigned to a hotel NOT listed as one of your hotel preferences.

Hotel - 1st Choice *

Hotel - 2nd Choice *

Hotel - 3rd Choice *

Hotel - 4th Choice *

Hotel - 5th Choice *

Hotel - 6th Choice

Hotel - 7th Choice

Hotel - 8th Choice

Hotel - 9th Choice

Hotel - 10th Choice

PRIORITIES FOR HOTEL AMENITIES AND PRICE RANGE

Please also list your priorities for hotel amenities and price (from 1st to last). For example, complimentary breakfast, complimentary wifi, complimentary parking for busses, complimentary parking for cars, distances to venue, price range, etc. Priorities for hotel amenities and price are not guaranted. Function Space will NOT be considered as a priority in assigning hotels since function space is NOT guaranteed to be available at any of the official hotels.

If none of your top hotel choices selected on this Form are available, your organization/team will be assigned to an available official hotel that best fits your list of priorities for hotel amenities and price. *

U.S. Figure Skating will not be organizing any function space on behalf of teams. Function space is not guaranteed to be available at the hotels. Once you are assigned to a hotel, please email housing@usfigureskating.org to receive contact information for your hotel to see if function space is available for your use. Listing function space as one of your hotel preferences will not be considered since U.S. Figure Skating will not be organizing and does not know which hotels have function space available.

OTHER INFORMATION

Please list the number of cars and buses below that your organization/team will need to park overnight at your assigned hotel. (e.g., - 0 cars, 1 bus). If none, please list "none" below. Some hotels have no space and other hotels have limited space for overnight parking of buses. *

If you would like to provide additional notes and/or requests for your organization/team accommodations, please use the space below (Requests are not guaranteed).

CREDIT CARD GUARANTEE

Credit Card Guarantee:
You are required to provide both payment information for each room through the housing portal link (which will be received with your hotel assignment) and provide a credit card on this form to U.S. Figure Skating as a guarantee that you will use and pay for 90% of your original room nights requested through this Form if your team advances to the Event. The credit card listed on this Form will not be charged by U.S. Figure Skating unless your team advances to the Event and fails to pay the Hotel directly for at least 90% of the total room nights requested on this Form. You may also be required to complete and return any payment forms required by your assigned hotel.

Name on Card *

Credit Card Number *

Credit Card Type *

Expiration Date (mm/yy) *

SIGNATURE

The individual completing, signing and submitting this Hotel Room Request Form hereby represents and warrants that he/she has been duly authorized by Organization/Team to sign and bind Organization/Team to the deadlines, terms and conditions set forth on this Form.

E-signatures submitted on this Form will be considered as enforceable and valid as an original signature by the party signing.

Agreement to Terms: *

I agree to the Housing Policy outlined on this Form (including the guarantee).

Agreement to Following: *

I acknowledge that this submission is only a request for housing and this team will only be provided with a housing assignment if they advance to the Event. If this team does not advance, no housing will be provided to me by U.S. Figure Skating for this event.

Please sign *

clear

Print Name of Signer *

Date of Signature: * +